Manufacturing Journal and Other Entries
Alongside Expense and Sales, Invoicing Advanced carries two more tabs for transactions that aren't simple invoices: Other Entries for general journal vouchers, and Manufacturing Journal for clients who convert raw materials into finished goods.
On this page
Inside a manufacturing journal entry
Other Entries
Other Entries is Finac's general journal — double-entry vouchers that move value between accounts without being tied to a specific sales or purchase invoice. A client with active bookkeeping can carry hundreds of these.
Other Entries for a client with 350 real journal vouchers — each row showing its paired Credit and Debit lines (bank accounts, TDS Payable, named parties like Everest Holdings LLP or Rohan Mehta, and Bank Charges), who modified it, and when.
|
Column |
What it shows |
|
Document ID |
A system-generated identifier for the journal voucher. |
|
Details |
The two (or more) ledger lines that make up the entry — each tagged Credit or Debit with its account name and amount. |
|
Branch |
Which of the client's registered branches the entry belongs to. |
|
Modified By / Created At |
Who entered or last touched the voucher, and when — Finac for system-generated entries, or a named team member for a manual one. |
Typical entries in a real ledger include bank charges debited against a bank account, TDS Payable postings, and settlements against named parties such as vendors or related companies — exactly the kind of adjustment that doesn't belong on an invoice but still needs to hit the books.
Manufacturing Journal listing
Manufacturing Journal is for clients who convert purchased materials into a finished product — recording what went in, what came out, and what it cost to make.
Manufacturing Journal for a client with one real entry: Document 911151, Primary Item ACC, Qty 10, Amount ₹4,086.40, last modified by Sneha Patil.
|
Column |
What it shows |
|
Document No. |
The manufacturing journal's own identifier. |
|
Primary Item / Primary Qty |
The finished good this entry is producing, and how many units. |
|
Amount |
The total cost allocated to the primary item across this entry. |
|
Modified By |
Who created or last edited the entry. |
Inside a manufacturing journal entry
Opening an entry breaks the single Amount figure down into exactly how it was built — input materials consumed, any secondary output, and additional costs layered on top.
The full breakdown for entry 911151: Input Item ACC Gold, 10 PCS at ₹258.64/PCS (₹2,586.40); Additional Cost of electricity (₹500) and labour (₹1,000); Other Output Item empty for this entry; totalling an Effective Cost of ₹4,086.40 and an Effective Rate of ₹408.64 per item.
|
Section |
What it captures |
|
Input Item |
The raw material(s) consumed — item, location, quantity, rate, and the resulting amount. + Add supports multiple input items per entry. |
|
Other Output Item |
Any secondary product this manufacturing run also produced, alongside the primary item — empty when a run yields only its primary item, as in this entry. |
|
Additional Cost |
Costs beyond raw materials that still belong in the finished item's cost — electricity and labour in this example, ₹500 and ₹1,000 respectively. |
|
Cost of Input Items / Total Additional Cost / Effective Cost |
The running math: raw material cost plus additional costs equals the total effective cost allocated to the primary item. |
|
Effective Rate of Primary Item |
Effective Cost divided across the primary item's quantity — the per-unit cost the finished good actually carries. |
An Approval Details section with an Approve This Entry action sits below the cost breakdown, and Upload Manufacturing Files lets you attach supporting documents — a production sheet or material requisition, for instance — to the entry.
When would I use Other Entries instead of an Expense or Sales invoice?
Other Entries is for value movements that aren't tied to a specific purchase or sale — bank charges, tax postings, or an adjustment between two ledger accounts — rather than a transaction with a vendor or customer invoice behind it.
What happens if I don't add an Additional Cost to a manufacturing entry?
The Effective Cost simply equals the Cost of Input Items — Additional Cost is there for cases like this example, where labour and overhead genuinely belong in what the finished item cost to produce.
Can a manufacturing entry produce more than one item?
Yes — that's what Other Output Item is for, recording a secondary product from the same run alongside the Primary Item set at the top of the entry.
Related Articles
- Invoicing Advanced: Managing Expense, Sales & Other Invoices
- Invoicing Advanced: Comments & Invoice Audit Trail